![]() Sharing is an intuitive way to grant access to a report published on the Power BI online environment, and applications are a great way to group multiple reports together and share them as a standalone web resource where the user doesn’t have to navigate the Power BI environment. If the users are part of an Azure Directory group that has higher access, their data won’t be restricted as access within Power BI works additively.įrom a workspace, content delivery is usually done using the share functionality or applications. If we’re using something like Row-Level Security, then users need to be added to the workspace with the Viewer role. To share a workspace, a user needs to be an Admin or a Member, while the Contributor role allows for editing and publishing reports. Workspace roles can be assigned to administer security at this level, but typically workspace access isn’t used to deliver content and is directed more towards collaboration. This is where the content is hosted in the Power BI service and is used at a personal, team, or department level. The Classic - Reports, Apps, and WorkspacesĪt the start of any Power BI journey, you will invariably run into your own workspace. Typically, the two would also be restricted by different licences. This distinction is required at all levels of the conversation - a report made by a data analyst for their personal use would significantly differ from an enterprise-level report. There are four different levels based on the target consumer: ![]() What Is the Content Delivery Scope?Ĭontent Delivery Scope is Microsoft’s way of aligning who creates content for whom. I won’t be discussing it in this article, but it’s important to remember that such an option exists. The self-service model can offer a more personalised approach to end users who are more Power BI-savvy. ![]() It should be noted that Power BI as a tool can also directly provide data instead of reports. Nonetheless, alternative options shouldn’t be disregarded, e.g., if the framework of end user consumption is already established (such as an internal SharePoint or a customer-facing portal), or if the report needs URL filtering. How end users access Power BI content might be an oversight in many projects - in many cases, an application or a report will be the right approach. This essentially allowed me to share multiple reports in one go, without having to grant users access to the workspace - a complete game changer for me at the time.Īs Microsoft continues to release new functionalities (and deprecate a few others ) in Power BI, the number of options for distribution to the users is generally increasing. With time, one report became many reports, and it was necessary to change the distribution method to apps. In my first projects, sharing Power BI content with end users was simple - I created reports and added access to a particular report or workspace by individual work emails.
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